Head Post Office Transaction Processing System (HPOTPS)
Brief Description : Computerisation of Head Post
Office Transaction Processing System (HPOTPS) for Department of Post
has been developed to avoid double entry system (premium posting at
HPO label and Circle label) of Postal Life Insurance (PLI) policies
premium posting. It monitors all Cash/PAO schedule of PLI along with
MIS at the West Bengal Circle and have a number of benefit for handling
day to day operations like
Posting of Monthly/Quarterly/Half-yearly/Annually Premium.
Monitors HPO/PAO Schedule Entries for PLI Policies.
PLI Circle Office Schedule Text Data (Policy information details)
conversion to HPOTPS database.
Prepare consolidated schedule like Schedule List (Schedule list
for receipt), Loan Details (List of loan schedule), Payment List (Payment
schedule list Maturity, Surrender, Death, Loan and Interim Payment
for AEA policies), Consolidate Report etc.
Provide MIS Query
Computerized Circle Postal Accounting (CPACT) System
CPACT software processes data
at two levels. HPO data is processed through HPO Accounting and circle
compiles HPO-wise consolidated data and finally send circle abstract
is sent to Department of Post (DOP).
a) Examination/verify HPO monthly booklets (all 4 parts - consolidated
fund receipts/expenditure and Public account receipts/expenditure
b) HPO operations : Data-entry and HPO report generation
c) Compilation of HPO account
d) Circle Reports such as Major head total, Major head total HPO-wise,
Major head-wise and HPO-wise, Circle Abstract, Booklets, Detail Book
(DB), Disbursers Statement, List of HPOs, List of HPOs compiled,
List of HPOs incorporated, Expenditure Statement, Major Head details,
Circle Abstract (Major Head-wise), Consolidation Major Head, Consolidation
Sub-major Head, Consolidation Minor Head, DB for a given Major
Postal Accounts Transaction Maintenance System (PATRAM)
The PATRAM maintains all accounting details
currently being maintained in various registers. It emulates the auditing
functions carried out by the Cash Certificate (CC) Section.
major activities of the CC Section have been incorporated in the software.
They are as follows : Monitoring of Supply/Issue/Discharge of certificates,
Foreign Circle transfers of Debit and Credit Advice of Transfer
of Debits (ATD) and Advice of Transfer of Credits (ATC), automatic
raising of unposted items and objections, Clearance of Unposted Items,
Clearance of Objections raised, Reconciliation with Detailed Book,
Clearance of Outstanding items raised during reconciliation, Generation
of Forms an Broadsheets, Maintenance of Non-Cash Transactions, Maintenance
of Unclaimed Deposits, NC10 details, Unsold Stock, Undeliverable CCs,
Sent-out CCs, Monthly HO Returns. PATRAM Backlog module allows for
entry of all current accounting details being maintained in various
registers, which will be the base data for PATRAM software.
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